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UK National Drum Fair Constitution
This document sets out:
- The purpose and aims of the National Drum Fair
- How it is managed, and by whom.
Origins |
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The NDF was founded by a group of drummers for the purpose of organising and promoting a drum event at which drums, accessories, equipment, and drumming skills/techniques could be displayed, traded and promoted.
A committee of interested parties, all unpaid volunteers, was formed and the first NDF was held in September 2002.
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Purpose |
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The National Drum Fair is currently an annual event (traditionally held the second weekend of September each year), organised, promoted and managed by drummers for drummers to provide an opportunity for the display, promotion, trading of drums, associated products/items and drumming skills to be available to the drummers and potential drummers of the UK and beyond. It is a non-profit organisation and seeks to be self-funding.
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Management |
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Since its inception the management of the NDF has been undertaken by interested, volunteer, enthusiasts all of whom receive no remuneration or share of any profit generated by NDF activities.
The NDF committee and its officers have, since inception, been formed by volunteered services or by invitation from existing members.
Meetings of the management will be held, as required and when appropriate, to:
- Elect officers and committee members
- Approve and agree expenditure and transactions to promote events
- Plan and agree action for future events
- Approve any amendments to the NDF constitution
In order to approve and transact issues associated with NDF activities, and in pursuit of its aims, a quorum (minimum of 5 elected officers/committee members) will need to be present at any given meeting.
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Election of officers and management committee members. |
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Following every NDF annual event, at a meeting held to review its success, there will follow a formal election of officers and management committee members for the purpose of delivering the next event. Such a meeting (AGM) should take place no later than 56 days after each fair.
Additional members can be co-opted to the NDF management committee at any time subject to the agreement of the committee.
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Financial Control |
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The Treasurer will be required to maintain adequate budgetary control and management of the Fair's finances producing appropriate reports and accounts upon the event's financial position. The NDF's bank accounts will be controlled by any two of three signatories - treasurer, secretary and a committee member.
The NDF's principle financial aim is to ensure it receives adequate income to cover its liabilities and the expenditure incurred in promoting its annual events and ensuring the provision of financial resources to fund future events.
Individual members of the NDF management committee will not receive any personal remuneration for their membership other than for contracted services approved by the committee and the reimbursement of approved personal expenditure nor will they be entitled to any share of the funds held by NDF.
Any surplus funds, or the distribution of funds upon cessation of the function of the NDF, will be donated, at the discretion of the management committee to a charitable cause or individuals in a manner that will promote the concept of the delivery or promotion of drumming as an art form.
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Constitution - amendments |
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Amendments and additions to this document can be made at any time subject to the provision of a formal proposition from a committee member receiving the approval of the committee. Any revision will be documented and circulated by the Secretary.
This constitution document was adopted and approved by the Management Committee at a meeting held on 28th October 2004
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